Speakers Policy for Students

Policy Statement

This policy sets forth core principles and standards with respect to on campus guest speakers. This policy governs any potential guest speakers brought to campus by student groups.

Reason for Policy

This policy exists so the University can fulfill its mission to offer a full, varied, and balanced program of guest speakers that will result in a maximum exchange of ideas and opinions.

Who Is Governed by this Policy

Students, student organizations, invited speakers

Policy

The University seeks to offer a full, varied, and balanced program of guest speakers that will result in a maximum exchange of ideas and opinions. As part of the educational process, students are encouraged to invite guest speakers to campus who can address an area of interest to the University community. Recognized student organizations may invite to Adelphi University any person(s) who, in their opinion, might contribute to the intellectual or cultural life of the University. Individual students wishing to invite a speaker to campus should seek the sponsorship of a recognized organization.

In order to derive maximum benefit from a guest speaker’s presence on campus, it is required for student organizations planning to host a speaker to consult with the Center for Student Involvement staff prior to extending a final invitation. Student organizations are also encouraged to consult with faculty in related fields of expertise.

然而，就最广泛的公共和私人问题发表意见的自由必须受到合理的时间、地点和方式的限制。言论和表达自由的权利不包括非法活动，或该等活动，在公共安全与交通协理副会长，学生事务协理副会长或助理副会长兼学生事务主任，that would:

1. threaten to endanger the safety of any member(s) of the University community,
2. pose a threat to the physical facilities,
3. obstruct or disrupt the normal functions of the University, or
4. violate the University’sAnti-Discrimination, Harassment and Retaliation Policy.

Such decisions of the University shall be made on a content neutral basis. The use of the University forum shall not imply acceptance or endorsement by the University of the views expressed.

Definitions

Institution and University:refers to Adelphi University and its entire undergraduate and graduate schools, colleges, divisions, and programs (whether on the Garden City campus, any other Adelphi campus or off campus).

Student:any currently enrolled person (or person enrolled at the time of an alleged violation) for whom the institution maintains education records, as defined by the Family Educational Rights and Privacy Act of 1974 and related regulations. A person who is currently not enrolled, but who is still pursuing a degree and has not withdrawn from the University (e.g., between fall and spring semester, over the summer, while studying abroad) is considered a student for the purpose of this Code. A person who was a student at the time of an incident is considered a student for the purpose of this Code.

Organization:若干符合大学认可规定的人士。

Procedures

1. Any recognized student organization, may invite a speaker (paid or unpaid) not affiliated with the University to speak on campus.
2. 场地预订、项目审批、付款授权和类似的提交必须根据相关政策，在活动提议日期前至少30天，在学生参与和辅助服务中心完成(仅限预订房间)。请注意，当预期有大量受众时，可能需要额外的准备时间。如大学认为没有足够时间、空间或其他资源来准备活动，则保留取消邀请的权利。
3. Prior to the time a program is approved and a contract prepared, the student organization should submit a Speaker Reservation Form (requires eCampus login) to the Center for Student Involvement with the following information:
   1. The exact amount of the speaker’s fee and expenses, if any, and the confirmed source of funding, including a description of sources of funds and outside gifts/supporters.
   2. Where applicable, the name, address, and representative of the booking agency.
   3. A biographical sketch of the speaker and a brief description of the speaker’s topic or subject area.
   4. Notification when controversial speakers are invited to Adelphi. Such speakers include those who have engendered protests or public demonstrations in other venues. Sponsoring student organizations are responsible for paying for extra security that the University deems appropriate for such visitors.
   5. Endorsement of the invitation by the officers of the sponsoring organization, and by the organization’s faculty/staff advisor.
4. With regard to a speaker to whom payment is to be made, a contract and the related University flow sheet must be processed as per the University’sFinancial and Administrative Reference Guide(requires eCampus login). The President and Treasurer, acting on their behalf, are the only representatives of the University authorized to sign contracts.
5. Sponsoring organizations are advised that in the case of danger to persons or property the University will put into effect procedures outlined in itsEmergency Operations Plan(需要校园登录)，并可能关闭其设施的活动。这样的决定将由负责公共安全与运输的副校长或指定人、负责学生事务的副校长或指定人或助理副校长和学生事务主任或指定人在行使他们对大学社区安全的一般责任时做出。
6. The University reserves the right to cancel the invitation to any speaker if it deems that there is inadequate time to prepare or there has been inadequate preparation for the event.
7. The University retains the right of refusal for any reason.

Forms

TheSpeaker Reservation Formmay be accessed as follows:

• When an organization submits an event request for a speaker through MyAULife, it will be directed to this online only form to complete.

Related information

Anti-Discrimination, Harassment and Retaliation Policy

Document History

• Last Reviewed Date: March 20, 2017
• Last Revised Date: March 20, 2017
• Policy Origination Date: March 20, 2017

Who Approved This Policy

Christine M. Riordan, President