Public Safety Safeguards for Personal Information

Policy Statement

The Department of Public Safety and Transportation has in place safeguards to assure that all personal information that we have access to is adequately secured and not provided to any individual without authorization from theChiefofCampusSafetyand Emergency Managementor designee.

Reason for Policy

The purpose of the policy is to ensure personal information is appropriately protected.

Who Is Governed by this Policy

Faculty, Staff and Students

Policy

• Every employee or student worker is advised prior to his/her employment, by signing a confidentiality agreement, that no information requested regarding any student or employee is permitted to be given out to any member of the university or outside agency without authorization from theChiefofCampusSafetyand Emergency Management或者公共安全部门的指定人员。
• Every employee or student worker is provided with a personal ID password to gain access to the student/employee ID database.
• 公共安全部的入口全天24小时开放。在办公时间，主服务台是开放的，由员工和学生负责。在正常营业时间以外，通往主办公桌的大门是安全的，并且在办公桌前放置了一个屏障，引导人们进入全年7天24小时工作的指挥中心。所有保存在主办公桌后面的记录都锁在安全的文件柜里。所有的调查报告、科瑞档案、事件索引、照片、证据和违禁品都存放在调查副主任办公室的两扇锁着的门后面，以及锁着的文件柜中。
• 所有事件报告和人事记录都在行政主管和副总裁的套房。事故报告存放在二楼“阁楼”上锁的文件柜中，人事记录存放在上锁的文件柜中，这些文件柜要么由工作人员持续监督，要么在该区域没有监督时锁上门。在正常工作时间以外，办公室是上锁的，只有适当的工作人员可以进入高级钥匙。在没有公共安全以及行政主管和副校长在场的情况下，学校其他教职工不得进入办公室。
• After the university closes there is an early warning system that alerts the officer in the command center that someone has entered Levermore Hall. The officer then can track by video the person entering and appropriately address the visitor.
• Closed circuit television cameras have been installed to view all individuals who enter the public safety suite.
• Housekeeping is not permitted access behind the main desk during or in any office during non-business hours. Facilities staff (engineers, electricians, etc.) is permitted access by public safety staff on duty, kept under their supervision and only if necessary.
• Ongoing training of the safeguarding of information and confidentiality is conducted throughout the year to all staff members.
• Violation of confidentiality will lead to disciplinary action, up to, and including, termination of employment.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: July 25, 2019
• Last Revised Date: July 25, 2019
• Policy Origination Date: Not known

Who Approved This Policy

Gene Palma,Vice President of University Wellness, Safety and Administration