Lodging

Policy Statement

The Lodging policy applies to those who travel overnight on behalf of the University. Travel Lodging expenses for overnight stays must be approved as official University sponsored travel and follow administrative guidelines. Guidelines substantiate that the trip is reasonable, appropriately documented, properly budgeted or sponsored by a project funding.

Reason for Policy

大学的存在是为了进行教学、研究和公共服务。大学经费用于过夜旅行的支出必须是为了促进这一使命，并且每一笔支出都有商业或教育目的。旅行政策是为学生、运动队、教育团体、教职员工和行政代表的安全提供明确的计划和组织旅行的指引。

Who Is Governed by this Policy

Faculty, Staff and Students

Policy

Through this policy, the University strives to promote safe and economical University overnight travel while maintaining the necessary controls, accountability, compliance with applicable federal and state laws, and administrative efficiency.

Faculty and Employees:

• 旅行者应该使用大学的财务和行政参考指南中的指南在非豪华/中等价格的酒店预订标准间住宿。
• When traveling for a conference, it is appropriate to stay at the hotel hosting the conference even if the rate exceeds the guidelines. However: o The room booked must be at the conference rate. o Travelers will not be reimbursed for “no show” charges except under extenuating circumstances, which must be documented in the expense report.
• Employees shall be afforded their own individual hotel room when two or more employees travel to the same conference. This policy may be waived at the discretion of the Athletic Director with respect to athletic team travel.
• Employees who are chaperones or with the team and students/student-athletes are prohibited from sharing the same hotel room.

Students and Student Athletes:

• All students/student-athletes traveling on University-sponsored trips shall be afforded their own individual bed and not be required or allowed to share their bed with another student/student-athlete.
• Students/student-athletes traveling on University-sponsored trips may share a hotel room as long as each student/student-athlete shall have their own individual bed, cot or pull-out couch in the shared hotel room.
• Adelphi athletes traveling to other schools should be assigned accommodations based on their gender identity, with more privacy provided, if possible, when requested.

Definitions

Travelers:Individuals who are members of the faculty, student body or employees who have overnight travel for a University-sponsored trip. Approval for the trip will be subject to prior approvals as discussed in the University Financial and Administrative Reference Guide. See the University’sFinancial and Administrative Reference Guide.

Procedures

Procedures for this policy are found in the University’sFinancial and Administrative Reference Guide:

• Travel Expense

Forms

Financial and Administrative Reference Guide Forms

Related Information

This policy does not have related information at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• 最后审核日期:March 8, 2018
• Last Revised Date: March 8, 2018
• Policy Origination Date: March 8, 2018

Who Approved This Policy

Executive Leadership Team