Emergency Notification Policy

Policy Statement

The University Mass Notification System enables the University to immediately broadcast urgent messages and delivery instructions to the campus community when necessary.

Reason for Policy

For the University Mass Notification System (Rave Alert) The telephone is the primary means ofemergency notificationsat the University. The University utilizes an off campus vendor for these notifications to the entire University community.

Who is Governed by this Policy

Faculty, Staff and Students

Policy

Adelphi University Department of Public Safety is responsible for responding to all significant incidents that may involve an immediate or ongoing threat to the health and/or safety of the Adelphi Community, in addition to, using appropriate resources to mitigate and investigate such incidents. An emergency notification may apply to both criminal and non-criminal incidents and can include but is not limited to: weather or natural disaster events, public health emergencies, hazardous materials spills or gas leaks, riots or armed intruders.

The University’s Mass Notification System is the system used for emergency notifications. An SMS message will be sent to all cellular telephones and voice messages to office telephones (if registered with the University’s Mass Notification System). Notification can also be sent over the University exterior Public Address System to the University community from the Command center located in Levermore Hall. The University’s Mass Notification System is intended for the immediate transmission of specific information regarding an emergency to all members of the University. Public Safety signs up the University Community for the University’s Mass Notification system upon receipt of their Adelphi University Identification Card. You can change or update your registered devices through the Rave Manager Profile Dashboard accessible through eCampus at portal.adelphi.edu. It is part of the single sign-on, so you will sign in with your Adelphi username and password. After you are signed in to eCampus, go to the Services tab and select the University Mass Notification System icon. The Department of Public Safety and Transportation tests the University Mass Notification System at least once every calendar year, and such tests may be announced or unannounced. The campus also tests its emergency response and evacuation procedures on at least an annual basis. Furthermore, emergency tabletop exercises are conducted on an annual basis.

Definitions

Emergency Notification: Wide focus on any significant emergency or dangerous situation (may include Clery Act crimes). An emergency notification is triggered by an event that is currently occurring on or imminently threatening the campus. Initiate emergency notification procedures for any significant emergency or dangerous situation occurring on the campus involving an immediate threat to the health or safety of students or employees. The notification applies to situations that occur on our campus. The University will initiate procedures immediately upon confirmation that a dangerous situation or emergency exists or threatens.

Procedures

Confirming the Existence of a Significant Emergency or Dangerous Situation and Initiating the Emergency Notification System:

The University President or designee who includes: the Executive Vice President of Finance and Administration (or designee), or Chief Administrative Office and Associate Vice President (or designee), or theChiefofCampusSafetyand Emergency Managementof Public Safety (or designee). TheChiefofCampusSafetyand Emergency Managementof Public Safety, or designee, may confirm and has the authority to declare an emergency or dangerous situation (emergency condition) involving an immediate threat to the health and/or safety of students or employees. An emergency condition is defined as a sudden, unexpected, or impending situation that may cause injury, loss of life, damage to property, and/or interference with the normal activities of the University and which, therefore, requires immediate attention and remedial action.The Department of Public Safety and Transportation takes the initial lead in implementing the appropriate response plan, assessing the crisis, reviewing all the available information, delegating responsibility where appropriate, and ensuring the information needs of the Campus community and/or segment(s) of the community are met.

Upon being notified of an emergency on campus [through phone call or in-person reporting] the Department of Public Safety will be immediately dispatched to the reported emergency location. Public Safety will verify that a legitimate emergency or dangerous situation exists on campus, accomplishing confirmation. As needed, the Department of Public Safety and Transportation will utilize all information resources at its disposal to confirm that there is an emergency. Confirmation may come from a number of sources, including departments on campus and/or local agencies depending on the type of emergency. To evaluate the significance of the threat, the Department of Public Safety may consult with experts, including but not limited to: Garden City Police Department, Garden City Fire Department Other Local Law Enforcement Officials, University Environmental Health and Safety, National Weather Service, etc. TheChiefofCampusSafetyand Emergency Managementof Public Safety, or designee, may confer with the Vice President & Dean of Student Affairs, Assistant Vice President for University Communications, and/or the Chief Administrative Officer & Associate Vice President, if readily available, and then will, without delay and taking into account the safety of the community, determine the content of the notification, dependent on the emergency, and initiate the notification system(s). Due to the time sensitivity of emergency alerts, the decision to initiate the alert system will be determined as quickly and thoroughly as possible.

Determining the Contents of the Emergency Notification:

The Department of Public Safety will develop a concise message to convey the appropriate message to the community. The messages are designed to Alert, Inform, and Reassure the community. The Department of Public Safety does not use pre-determined template messages, however, the content of every communication, which notifies the Adelphi Community of an emergency, will include:

• The specific nature and location of the event;
• Actions being taken by the University;
• Status of those involved (when known);
• Actions one should take to help assure their own safety; and
• Follow-up information will be provided to the community as well as at the conclusion of the immediate threat/emergency.

The goal of the alert is to ensure individuals are aware of the situation and that they know the steps to take for personal and community safety.

The Department of Public Safety maintains a written record of actions and decisions for after-action assessment and archival purposes.

Determining the Appropriate Segment or Segments of the Campus Community to Receive an Emergency Notification

一旦确认有重大的紧急情况或威胁到阿德尔菲社区，阿德尔菲大学公共安全部将立即通知校园社区。卡塔尔世界杯时间表卡塔尔世界杯时间表阿德尔菲大学通知整个校园社区，不为通知分割社区。，或社区的一部分。随后，他们将启动大学紧急通知系统(狂欢警报)，除非根据负责当局的专业判断，发布通知会影响帮助受害者或控制、响应或以其他方式缓解紧急情况的努力。

Procedures Used to Notify the Campus Community

In the event of a serious incident that poses an immediate threat to members of the Adelphi community, the Department of Public Safety and Transportation will initiate various electronic, public address systems and text message notifications in place for communicating information quickly. Generally, all members of the campus community will receive an emergency notification. In addition, the University may issue additional emergency notifications to the wider community members. In order to notify the larger campus community, Adelphi University will share information via email and post updates on the website for alumnae and families.

Some or all of the following methods of communication may be activated in the event of an immediate threat to the Adelphi community.

• Adelphi University Rave Alert System (discussed below)
• Adelphi University Webpage
• Mass Email
• Exterior Emergency Call Box Public Address Announcement System
• Alert Beacons
• Fire Alarms
• Radio and Television stations

Procedures Used to Notify the Larger Campus Community

大学可能会向更大的校园社区发出额外的紧急通知。为了通知更大的校园社区，阿德尔菲大学将通过电子邮件分享信息，并在大学网站上发布更新。卡塔尔世界杯时间表如果需要向周围社区通报紧急情况，将通知地方电视台和(或)广播电台发表或发布一份声明，内容如"确定紧急通知内容"一节所述。此外，花园城警察局局长收到了一个大学群发通知系统(RAVE Alert)，他们使用该系统通过“SwiftReach”群发通知系统通知周围的社区。

University Mass Notification System (Rave Alert)

The telephone is the primary means of emergency notifications at the University. The University utilizes an off campus vendor to send emergency notifications and timely warnings (case-by-case basis) to the entire University community. The University’s Mass Notification System is the system used for this purpose. Upon confirmation of a significant emergency or threat, theChiefofCampusSafetyand Emergency Managementwill initiate the Rave Alert system. This is done by going into the Rave Alert system, entering in the message that needs to be sent, and selecting the entire campus community. An SMS message will be sent to all cellular telephones and voice messages to office telephones (if registered with the University’s Mass Notification System). Notification can also be sent over the University exterior Emergency Call Box Public Address System and/or Alert Beacons to the University community from the Command Center located in Levermore Hall.

大学的集体通知系统旨在将紧急情况的具体信息立即传递给大学的所有成员。公共安全部门在收到他们的阿德尔菲大学身份证后，为大学的集体通知系统注册大学社区。卡塔尔世界杯时间表

您可以更改或更新您的注册设备通过Rave Manager配置文件仪表板通过校园访问portal.adelphi.edu。它是单点登录的一部分，所以您将使用您的Adelphi用户名和密码登录。登录校园后，进入“服务”选项卡，选择“大学群发通知系统”图标。

The following instructions allow you to get to your RAVE Profile Dashboard, where you can input, update, change and/or test your information.

• Go to theUniversity Mass Notification Systemaccessible with your eCampus login.
• The first time you access the Rave Alert service you must accept the service provider’s terms and conditions.
• Your mobile device and email can also be tested by hitting the yellow “Test” button at any time.
• You then must confirm your mobile carrier and hit continue. The system will then send a four digit confirmation code to your device that must be entered on the next screen. Then hit continue and your device is confirmed.

公共安全与交通系每年至少对大学集体通知系统进行一次测试，这种测试可以宣布或不宣布。校园还至少每年测试一次应急反应和疏散程序。此外，每年还进行紧急桌面演习。

要获得更多的帮助和常见问题的解答，请点击大学集体通知系统屏幕右上角的“帮助”按钮。

Please note that although the system settings may include your email address, at this time the University is using text and voice message to broadcast urgent messages.

我会收到什么类型的讯息?

The University will only send you messages related to critical campus information and emergencies. You will never receive advertisements and your information is never provided to advertisers.

What will be done with my personal information?

The University will only use the Rave Alert system to amplify its emergency communications system. The information is safeguarded and is not shared with any other party.

Alert Beacons

The Department of Public Safety and Transportation along with our partners in Information Technology have incorporated a new feature to the existing “Adelphi Alert” platform. The integration of “Alert beacons” to the existing Adelphi Alert (RAVE) platform has increased the university’s capability to reach a wider audience while simultaneously reducing the time it takes to send timely and actionable information in the event of an incident affecting the campus community.

The alert beacons are strategically located in the common areas of public use spaces throughout campus and are easily identifiable in that when activated by Public Safety Officers manning the Public Safety Command Center, the beacons emit an alert tone and signal through the use of a strobe light, red flashers, and an alert siren. A predetermined message is simultaneously displayed on the screen which provides information as to the nature of the emergency and what actions to take.

除了启动警报信标外，短信将立即同时发送到您的无线设备(如果您已在大学的集体通知系统注册)，进一步增加大学的紧急通知范围。后续信息和事件更新将在必要时通过“阿德尔菲警报”(RAVE)系统传播。

Beacons are currently located in the following spaces:

• Alice Brown Early Learning Center
• Alumni House
• Center for Recreation and Sports
• Hy Weinberg Center
• Manhattan Center
• Nexus Building
• Performing Arts Center
• Swirbul Library

Forms

Adelphi University Photo I.D. Form (paperstock form completed when coming to public safety for an I.D. card).

Related Information

Annual Campus Security and Fire Safety Report(PDF)

Emergency Notification

Emergency Notification and Timely Warning/Safety Alert

Emergency Operations Plan

Document History

• Last Reviewed Date: July 23, 2019
• Last Revised Date: July 23, 2019
• Policy Origination Date: Not known

Who Approved This Policy

Gene Palma, Chief Administrative Officer and Associate Vice President