Email Policy

Policy Statement

This policy outlines and defines acceptable use of the University’s email services.

Reason for Policy

The purpose of this policy is to ensure Adelphi University’s email services are used in a manner that is most effective.

Who Is Governed by this Policy

All end-user and application management accounts on computerized information systems operated by or on behalf of Adelphi University.

Policy

Eligibility and Access

1. 可以向Adelphi大学的所有学生、教师、管理人员和校友提供电子邮件服务的访问权，或者当合同义务存在其他情况下提供电子邮件访问权。卡塔尔世界杯时间表
2. Each person with access to email services will have access to one individual email account.
3. Functional email addresses may be requested for legitimate Adelphi University sponsored activities. All functional email addresses must have one designated person who will function as the custodian of the address.
4. When a legitimate business need exists, access to email accounts may be delegated to others than the custodian of the email address.
5. Passwords to access email accounts may not be shared.
6. 所有由大学提供的电子邮件帐户，以及通过该帐户发送或接收的电子邮件，将继续属于大学的财产。

Mandated Use

1. All official business conducted by email concerning Adelphi University must use the email services provided by the IT department. Unless permitted by contract, the use of non-Adelphi email addresses for official University business is explicitly prohibited.
2. Automatically forwarding emails concerning official Adelphi University business to personal email addresses is prohibited, unless explicitly allowed by contract.

Retention and Capacity

1. Email accounts have unlimited storage capacity.
2. Email messages may be retained indefinitely.
3. Email will not be backed up. As a consequence, deleted emails may not be recoverable.

Mass Distribution

1. 希望向大量人员发送电子邮件的个人必须在发送消息之前联系IT部门以获得帮助和批准。
2. The IT department will maintain a number of mass-distribution lists that can be used for announcements and notifications.

Privacy

1. 根据“可接受的IT资源使用”政策中定义的条款，并在法律允许的范围内，所有电子邮件都将受到监控。
2. All email will be archived.

Email Mailing Lists

1. The IT Department will provide a number of mass email distribution lists for mass announcements and/or interactive discussions.
2. The mass announcement email distribution lists maintained by the IT Department may only be used to communicate University-sponsored activities, policy changes, alerts, or information that benefits Adelphi University’s mission and operations.
3. The interactive discussion email lists that are provided by the IT Department are intended to facilitate optional interactive (opt-in) email discussions. A member of the Adelphi community may request discussion email lists and function as their custodian.
4. Email distribution lists, either personal lists or IT provided lists, may not be created and/or used to send personal messages, items for sale, jokes, chain letters, Pyramid schemes, unsolicited commercial emails or any information that is of interest to only a small segment of the intended recipients.
5. Derogatory, obscene, defamatory and/or harassing communications are prohibited.

Deviation from Policy

The Chief Information Officer, or his delegate, may grant deviation from this policy upon request. Violation of this policy may lead to revocation of email privileges and/or disciplinary proceedings.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: Fall 2017
• Last Revised Date: February 19, 2015
• Policy Origination Date:

Who Approved This Policy

Office of Information Technology