Contract Review

Policy Statement

The President has final approval on all contracts, including offers of employment, entered into on behalf of the University. In no instance are employees of the University authorized to enter into any contractual agreement committing the University to the purchase of goods or services. Unauthorized contracts will not be honored by the University.

Reason for Policy

Entering into a contract exposes Adelphi University resources and University employees themselves to certain statutory and legal risks because all contracts create legally binding obligations. It is imperative that employees intending to enter into a contract with outside parties adhere to established procedures in order to protect Adelphi University and themselves against this risk exposure.

Who Is Governed by this Policy

Faculty and Staff

Policy

Refer to the “Contract or Agreement Approval and Insurance” of theFinancial and Administrative Reference Guide (FARG).

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

Financial and Administrative Reference Guide Forms:

• W-9 Request for Taxpayer Identification Number and Certification
• Contract/Agreement Flow Sheet(PDF)
• Approval Matrix

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: September 18, 2017
• Last Revised Date: September 18, 2017
• Policy Origination Date: Not known

Who Approved This Policy

Robert DeCarlo, Chief Financial Officer & Associate Vice President

Director of Financial Operations and Associate Vice President