Gifts of Cash, Checks, and Charge Cards

Policy Statement

本文件中规定的政策和程序旨在通过提供现金、支票和签帐卡礼物的指导方针来协助和指导阿德尔菲大学大学发展副校长办公室的工作人员的活动。卡塔尔世界杯时间表

Reason for Policy

These policies and procedures are intended to provide a standardized and consistent approach to the Adelphi University’s solicitation and acceptance of gifts of cash, checks, and charge cards that protects our good relationships with the many alumni, friends, corporations, foundations, and others who benefit Adelphi through their philanthropy.

It also insures that the receipt of gifts of cash, checks, and charge cards advances the University’s mission and is done in accordance with applicable local, state, and federal statutes. The guidelines are designed with sufficient flexibility to accommodate complex or unpredictable gift situations and donor expectations within the constraint of consistency with the University’s mission and policies.

Who Is Governed by this Policy

Staff

Policy

1. Gifts of cash and checks are valued for gift credit purposes at their face value and are accepted by Adelphi University in any amount. Checks should be made payable to Adelphi University or one of its constituent schools or colleges. Checks made payable to an employee, agent, or volunteer for the credit of the University may not be accepted as gifts.
2. Gifts in the form of checks or cash, intended for Adelphi University are to be sent to the Office of the Vice President of University Advancement by the most expedient way on the day they are received.
3. All gifts of checks or cash receipts received will be deposited in a financial institution as soon as possible and no later than the second business day after their receipt.
   1. Procedures for Handling Cash, Checks and Credit Cards
      1. Cash receipts are given immediately for all cash received provided that the donor is identified
      2. Gift processing staff enters all donations data into the computerized donor tracking system.
      3. 支票是背书的，信用卡单据和支票是扫描的。
      4. The Daily Cashier Report is completed with all checks and credit card amounts totaled and reconciled with SAAS.
      5. 每日出纳报告、支票、信用卡单据和现金要送到出纳办公室。
      6. Correspondence relating to gifts of $250 or more will be attached to a photocopy of the check and forwarded to the Vice President of University Advancement.
4. In instances where the specific use is unclear or inappropriate, the available details about the gift should be brought to the immediate attention of the Vice President of University Advancement.
5. For a gift of money to qualify as a charitable contribution the donor must be able to substantiate the amount by a cancelled check, receipt from the organization or reliable written records. The reliable record must be a bank record or a receipt from the charity specifying the amount and date of the contribution.
6. Gifts of $250 or more also require a “contemporaneous written acknowledgement” from the Office of the Vice President of University Advancement, typically a receipt.
7. Receipts are to be generated the same day the gift transaction is recorded. The receipts will then be verified for accuracy and any special handling, with the final receipts sent by first class mail generally within the next two business days. These receipts are signed by the Vice President of University Advancement.
8. Other Acknowledgments: Donor Relations within the Office of the Vice President of University Advancement shall develop a standard protocol for determining when additional acknowledgement letters shall be sent by (or on behalf of) individuals other than the Vice President of University Advancement. Donors will receive an acknowledgement letter from the President if the gift is in the amount of $10,000 or more.
9. Upon receipt of a cash (currency) gift of $10,000 or more IRS Form 8300 (sample found in this manual) will be completed by the Advancement management and forwarded to the Internal Revenue Service. A second copy will accompany the deposit slip for the Bank.
10. 如捐款是“交换捐款”，而金额超过$75.00，大学促进计划副校长办公室会向捐款人发出更详细的认收信。交换捐赠部分是捐赠，部分是对阿德尔菲大学提供的商品或服务的支付。卡塔尔世界杯时间表一个交换捐赠的例子发生在一个捐赠者给办公室大学发展副校长100美元，以换取价值40美元的音乐会门票。在这个例子中，$60.00是可以扣除的。由于捐赠者支付的款项(交换捐款)超过75.00美元，即使可扣除的金额不超过75.00美元，也必须提供披露声明。按照2006年养老金保护法案的规定，阿德尔菲大学将为所有的捐款提供一份书面披露声明。卡塔尔世界杯时间表
11. A charitable contribution made with a credit card is deductible in the year the charge rather than in the year the donor actually pays it. Tax theory is that once the charge is made, Adelphi University has full rights to the donated money.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: 10.29.17
• Last Revised Date: 11.30.17
• Policy Origination Date: Date Unknown

Who Approved This Policy

Brady Crook, Sal Amin